Improvements that make your procurement process more efficient

Basware continues to innovate to optimize the procurement process and give companies more control and flexibility. In this blog, we discuss the latest updates, designed to support users in their daily tasks and improve supply chain collaboration. Read on to discover how these changes can transform your processes.

Disable receipt registration by purchase requisition

With the latest update, it is possible to disable receipt registration by default purchase order on the Purchase Orders tab of a purchase requisition.

This functionality provides more control and flexibility, as the default setting can be changed manually. This can be done both at the concept stage of the purchase requisition and during the approval process. This change reduces administrative actions and makes the process more streamlined for specific scenarios where receipt registration is not required.

New Product Types for Catalog and Punchout Items.

The Integrated Shopping Experience now distinguishes between catalog products and products from external web shops. Products from an external webshop are now labeled as "external webshop".

This distinction makes it possible to personalize approval processes. For example, catalog products can follow a different approval route than web shop products. This helps organizations be more flexible with their purchasing strategies and increases transparency in the purchasing process.

New Column: "Business Status" in Reports

A new column called Business status has been added to inbound and outbound transaction reports, including the corresponding rejection reports.

The new format offers more detailed insights:

• Delivery status is used with values such as "Not delivered."
• Business status clearly shows "Rejected" status.

Improvements have also been made to outgoing reports. Dates are now organized by creation date or modification date, including details on document delivery status. This provides greater insight into transactions within specific time periods.

Adjustment of Budget Data

Editing internal budgets is now easier than ever. Users can edit budgets, even those created in Data Management, after the initial save.

Key features of this improvement:

• Budgets are first saved as drafts and can be modified or deleted before being activated.

• Activated budgets can be changed again by making them inactive.

• However, adjustments to inactive budgets are limited to the budget already allocated.

This adaptability increases control over budgets and helps organizations respond flexibly to changing financial needs.

What do these updates mean for you?

The new functionalities in Basware contribute to a more efficient, flexible and insightful procurement process:

• Disabling receipt registration provides more control over specific purchase requests.
• Distinguishing between product types streamlines approval processes.
• Improvements in reporting deliver more transparency and detail in transactions.
• The ability to adjust budgets increases financial flexibility.

With these updates, Basware is responding to the changing demands of modern procurement organizations.

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