Improved invoice processing with Basware Invoice Automation

In the world of financial accounting, efficiency is essential. Companies are constantly looking for ways to optimize their processes and minimize errors. Basware Invoice Automation offers powerful solutions that help streamline invoice processing. In this blog, we discuss the latest updates and how they can improve your day-to-day operations.

New status charts

One of the most recent updates in Basware Invoice Automation is the introduction of the new exception status charts. These charts make it easier to identify invoice conditions that are not directly related to a specific invoice status. Users can now filter invoices by two key exceptions: Disputed invoices and Late invoices in the past 30 days.

Disputed invoices

The Disputed option displays all invoices that have been disputed for any reason, regardless of their current status. This helps users quickly understand the issues that need to be resolved without having to browse through different status categories.

Late invoices

The second filter option, Late in past 30 days, shows all active invoices whose due date has passed in the past 30 days. This provides a clear view of all invoices that require attention, allowing companies to better manage cash flow and vendor relationships.

Customizable status graphs

In addition to the new filter options, Basware Invoice Automation now offers more options for customization of status charts. Users can easily choose which charts they want to make visible. Clicking on the pencil icon in the upper-right corner of the status charts opens a dialog box where users have the option to select one to five charts.

This allows users to remove unnecessary charts and optimize the layout for more relevant information. By default, all five status charts are displayed, but the ability to customize makes for a more efficient workflow.

Improved History entries

History entries in invoices and spending plans have also been improved. Previously, some entries, such as automatic task forwarding and settings for one-time actions, were not translated correctly. Thanks to this update, these entries are now correctly displayed in the user's language. This provides a better user experience and prevents confusion when processing invoices.

New Action: resolving transfers

Another valuable addition to Basware Invoice Automation is the new Resolve Transfer action. This feature allows users to manually complete or fail an invoice transfer if the invoice is stuck in "Transfer in Progress" status. This problem can occur for two reasons:

1. The invoice was transferred to the ERP system, but the response to the transfer failed.
2. The invoice has not yet been transferred to the ERP system, but has been stuck in the P2P process for some other reason.

Previously, users had to contact Basware support to complete or cancel these transfers. With the new functionality, they can now resolve these situations themselves, significantly reducing turnaround time.

Depends if invoice is in ERP system

There are two options for resolving a stalled invoice transfer, depending on whether the invoice is already in the ERP system or not:

• Invoice in ERP system: If the invoice is already in the ERP system, the user can manually mark the transfer as completed and enter missing data.
• Invoice not in ERP system: If the invoice has not yet reached the ERP system, the user can manually mark the transfer as failed and make a new attempt to transfer the invoice later.

As a result of this new action, the Cancel Process, Cancel and Resend, and Select Process options are no longer available for invoices in the Transfer in Progress status. The Resolve Transfer action replaces these, making the workflow more efficient.

Basware continues to innovate

Basware Invoice Automation continues to innovate, offering users more and more tools to optimize their invoice management. With these powerful tools, such as new status graphs and the ability to resolve transfers, companies can now respond to invoice issues even faster, leading to improved supplier relationships and healthier cash flow.

By giving users more control and insight, Basware is helping companies not only operate more efficiently, but also better manage their financial obligations.

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