Claims processing
with Basware

Treat claims as invoices and process them in your invoice processing.

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Receipts, travel expenses, credit card payments


Traditionally, employees submit their (travel) expense claims on paper. They fill out a form with the physical receipts attached behind it. Once the supervisor has then signed for approval, they bring or send the claim to administration which then performs the necessary checks, takes values from the ERP system, codes these values, archives them and finally proceeds to payment from the financial system or through the HR system. 

By treating each claim as an invoice, claims can take the same route as invoices. Thus, claim processing becomes invoice processing. That, of course, is very efficient. Employees just need an app that allows them to submit claims. An app that integrates seamlessly with invoice processing software, such as Basware's.

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Receipts are scanned with the employee's mobile. The app takes certain values from the receipt by default, making retyping a thing of the past. When submitting a claim, the submitter specifies the expense category. Linked to this category is a general ledger account and a cost center. As a result, the entries arrive pre-coded in your invoice processing system.

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The app makes it easy to submit (travel) expense reports. An integration with Google Maps makes calculating and checking the distance traveled easy.

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By connecting the app to invoice processing software, each claim follows the same workflow as the invoice. Declarations can thus be automatically forwarded to an approver. Once approved, the invoice is released for payment.

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The app shows the status of each claim to the employee: submitted, approved, paid.

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